Guide

Video project handoff checklist.

A practical checklist for sending an editing project to another editor, a studio or a client. Most of it works with any tools; where Bundvera helps, we say so.

Before you package

Open the project and relink any offline media. Offline clips at the sender will be offline for everyone.
Decide whether you’re sending original media or trimmed copies. Premiere’s Project Manager can collect or consolidate media into a new location.
Write down the fonts, effects, plugins and LUTs the project needs. No tool can confirm these from the files alone; the recipient will need to install them.
Leave out caches and previews such as media cache files and render previews; the recipient’s software rebuilds them.
Write a short note: the project version, which sequence to open, the frame rate and anything known to be unfinished.

Packaging the folder

Put everything under one top-level folder: the project, footage, audio, graphics and any templates it uses.
Keep the folder structure the project expects. Moving media after import is the most common cause of offline clips.
If you use cloud storage, make sure every file is fully downloaded before you package or upload. Online-only placeholders aren’t the real files.
Bundvera can prepare the delivery for you: it copies the scanned project into a new folder, keeps the structure, re-hashes every copy and never touches the originals.

Names that survive macOS and Windows

Avoid characters Windows doesn’t allow in names: < > : " / \ | ? *.
Avoid names ending with a dot or a space, and reserved names such as CON, PRN, AUX, NUL, COM1 or LPT1.
Keep paths short. Some Windows software still struggles with paths longer than 260 characters.
Don’t rely on capitalisation: Logo.psd and logo.psd can’t coexist on most Mac and Windows drives.

Bundvera flags all of these in both Quick Preflight and Deep Verification.

Checking before you send

Run Quick Preflight on the delivery folder. It lists media the Premiere project uses that is missing or outside the folder.
Fix what it flags, and run it again until nothing blocks the delivery.
Run Deep Verification and save the manifest and the receipt.

Sending

Use whatever transport you trust: a drive, a cloud folder or a transfer service.
Send the manifest with the delivery. If you want extra assurance, also send it, or the integrity digest printed on the receipt, through a separate channel such as email.
Tell the recipient which software they need to verify the delivery. Verifying with Bundvera is free.

When it arrives

Copy the delivery off any shuttle drive onto working storage first, then verify the copy you’ll actually use.
Verify the folder against the manifest. Bundvera names missing, modified and unexpected files.
Open the project. If media appears offline because paths differ, use Premiere’s Link Media dialog to point it at the received folder.
Report back: a short confirmation, or the exported report if something needs to be resent.